The following represents the minimum advance time to plan your group's next trip. Follow this simple timeline and spare yourself and your travel group serious headaches in planning your trip.
3 to 6 months before departure
Determine the leader, the master travel planner (the person of interest) for the trip
Determine the type of travel – possible destinations, topics, budget
Determine the time and duration of the trip
Find quality travel providers who can help plan and book your trip for you
Start building a rough plan
~ 3 months before departure
Submit Visa Applications (if applicable)
Book Travel Insurance Insurance (Optional)
Provide the necessary health documentation forms
Travel Purchase (Deposit or Full Salary Depending on Travel Provider)
2 months before departure
Complete the group plan and any optional activities, tours, etc. (Best not to make any major changes beyond this point)
Upload and familiarize yourself with mobile apps on your device
Share relevant YouTube videos and the Pinterest board about your destination
1 to 2 months before departure
Compile a list of necessary equipment / equipment to buy
View full itinerary (last chance for changes)
Designate a meeting place to start your journey
Book upgrades and optional activities
2 to 4 weeks before departure
Payment balance with your travel provider
Ensure that all group members are also paid and have the necessary forms and documents
Notify the destination and activities
Optionally, confirm reservations directly with the appropriate suppliers
Distribute emergency contact information
Provide passport copies to your travel provider and emergency contacts
Make a list of packages, buy remaining items, secure money, etc.
Have fun together and experience amazing new places and things
Start as a group dreaming of your next trip
Sometimes it's hard for groups to get on the same page and plan a trip that actually goes away – lots of great ideas are "left on the table" and never finished. Remember, ideas are cheap, implementing them is precious. So don't give up. If you are able to take on the planning and take your favorite group of people to a fantastic destination where you do a lot of amazing things together, you will forever be the hero of the group.
If you have the right mood and personality to be the travel planner in your group, it will long remember you and recognize you as a hero and leader. Of course, you can use Triporama's free trip planner to plan fun and easy.